1. Take payment
Drivers can take payment for the excess and for other services and products directly from the customer.
An order is created and the required payment method is selected.
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Every sale must be accompanied by a sales receipt for the customer, as described in the link. In Assist it can be shared with the customer electronically.

2. Run the cash settlement (daily settlement)

Once payments have been taken and the drivers are at the end of their shift, we recommend the driver runs their own cash settlement (daily settlement) to document the payments received.
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Every payment the driver takes appears under My pages - My cash settlement:

The cash settlement is run from here, and this is also where the archive of the driver's completed settlements lives.
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​3. Get approval

The driver's cash settlement is approved by someone with the Accounts role. Cash has its own process at each station.

All receipts created in Assist are also stored electronically in line with bookkeeping rules.

The accounts office is responsible for following up the drivers' cash settlements.

Outstanding settlements are found under: Accounts - Cash settlement - Orders without settlement
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Assist has a dedicated menu for viewing and handling cash orders.

You need the Accounts role to get access to it:
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Cash settlement: Here you will find every outstanding cash settlement (which the driver has to do themselves, as described above), along with settlements awaiting approval and everything that has been archived.

Accounts approves the drivers' cash settlements

Cash orders: This holds every cash order that has been approved and is ready for posting, plus everything already posted and a complete historical journal.
​Accounts posts the cash orders

Approved cash settlements can be posted under:
Accounts - Cash orders - Ready for posting:

You can select several settlements at once.

Assist has an export format that writes cash orders to CSV/Excel, so you can save them to a file and use it to book the transactions the cash settlement covers.

The accounts used are:

You can change these in Assist to whatever your accountant recommends.
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The entry debits the ledger account and credits sales.

To export, follow these steps

2. Select the posting you want to export - Assist uses the XL10 format.

3. Select Download and save the file wherever you want it

This is how it looks in Excel:
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The file is now in CSV format and contains all the fields needed to import a cash-export voucher. In some finance systems this is called GBAT10 or similar, but depending on the finance solution you use, the columns may need adjusting to a layout it recognises. Most modern finance solutions have import functions for this type of voucher for reconciliation.

In short: it is a specific template or structure that makes sure financial transactions from one system (Assist, for example) can be read and imported correctly into another (your accounting system, for example).

Accounts books and reconciles the journal against the bank.
Vipps, card and app transactions are transferred straight to your bank every day. That happens automatically, but the accounts are still not up to date. There is normally an integration between the bank and the finance system, and you now need to book and reconcile these.

The XL10 file from Assist shows what those transactions contain, and it can be imported as a voucher, booked and reconciled against the bank transactions.

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For example:

If you use Vipps Business, it is the Vipps report from the bank (showing the individual transactions and the totals) that forms a central part of the documentation to be reconciled against total sales in the daily settlement. That report is normally electronic.